Privacy Policy
Data Controller
WATERLOO TUITION
**Privacy Notice for Waterloo Tuition **
Effective Date: ___01/02/2025_______________
This Privacy Notice explains how we collect, use, store, and protect personal information in connection with Waterloo Tuition.
Who are we?
We are a family based business that provide private tuition classes. If you have any questions about this Privacy Notice or how your personal information is handled, please contact us using the contact details provided on our website.
Information We Collect
We may collect the following information about students and, where applicable, their parents or guardians:
Student's name and date of birth (where relevant)
Parent or guardian's name
Contact details, including telephone number and email address
Home address (where required for administration)
Emergency contact information
Medical information, allergies, or other details relevant to the student's safety during lessons
Learning needs, educational progress, and attendance records
Payment and invoicing information
How Your Information Is Used
Personal information is used to:
Provide tuition services.
Arrange and manage lessons, including scheduling and cancellations.
Monitor attendance and educational progress.
Safeguard the health, safety, and wellbeing of students.
Process payments and maintain financial records.
Comply with legal and regulatory obligations.
Your personal information will only be used for these purposes unless required by law.
Legal Basis for Processing
Where UK data protection law applies, personal information is processed because it is necessary to:
Fulfil the agreement to provide tuition services.
Comply with legal obligations.
Support the legitimate interests of managing and operating the tuition service safely and effectively.
Where special category information (such as medical information) is collected, it will only be processed where an appropriate legal basis exists.
Sharing Your Information
Personal information will never be sold or rented.
Information may only be shared when necessary:
With payment providers or accountants for financial administration.
Where required by law or a court order.
Where necessary to protect the safety or wellbeing of a student or another individual.
Storage and Retention
Reasonable measures are taken to keep personal information secure. Information may be stored securely in paper records and/or password-protected electronic systems.
Personal information will be retained only for as long as necessary to provide tuition services and to meet regulatory requirements.
Your Rights
Subject to applicable law, you have the right to:
Request access to your personal information.
Request correction of inaccurate or incomplete information.
Request deletion of your personal information where appropriate.
Object to or request restriction of certain processing activities.
Request a copy of the personal information you have provided.
CCTV
Where CCTV is in operation at the property. Only the RING DOOR BELL is in use at our location and it is used solely for the security and safety of the premises and its occupants. Recordings are not used to monitor tuition sessions and are retained only for a limited period unless required for legal or security purposes.
Photography and Recording
No photographs, video recordings, or audio recordings of students will be taken without the prior consent of a parent or guardian, or the student where they are legally able to provide consent.
Changes to This Privacy Notice
This Privacy Notice may be updated from time to time. The most recent version will be made available to parents and guardians whenever significant changes are introduced.
By enrolling a student in home tuition classes, parents or guardians acknowledge that they have received and read this Privacy Notice.